How to find stuff

Please use Browser Search or Scroll down.


paragraph style fuer heading definieren dann Layout -> Table of contents

ein Archtelgeviert = halber wortabstand

bei Massangaben: kg/l/g oder bei dr. Arzt shift alt + cmd m

oder bei suchen ersetzen funktion im indesign

kg (mit normalen abstand vorne dran) ^<kg (ohne abstaende.. hier ned rauskopieren weil spezielle zeichen

create library

panel, welches per drag und drop elemente zur verfuegung stellt Bibliothek.indl file -> new library

move find/replace settings

Users/[yourname]/Library/Preferences/Adobe InDesign/Version 7.0/en_US


/Applications/Adobe InDesign CC 2015/Presets/Find-Change Queries/GREP/en_US Find-Change Queries folder -> Text

farbseparation, schwarze flaechen als BG mit Grafik drauf

schwarzer hintergrund kann als CMYK oder K definiert werden! falls ein Bild (CMYK) freigstellt wird auf K Hintergrund, dann darf es keine ränder haben, oder man definiert den Hintergrund als CMYK Farbe. in Photoshop:

background layer

Layer -> new fill layer -> solid color C,M,Y: 0% K: 100%

schatten layer

klick schatten layer -> add curves layer select CYAN channel: drag top right corner to bottom! same for magenta, yellow


change colour profile global

open bridge -> creative suite colour setttings europe prepress then in photoshop & illustrator edit -> edit colour -> settings colour management policies -> convert to working space (2x) profile mismatches -> uncheck all

convert CMYK images to K only

photoshop -> greyscale window -> output -> separations preview

create clipping mask with photo &amp; type


type -> create outlines select single (outlined) letters object -> path -> compound path select foto -> copy select type -> paste into

cropped frame

copy the letters drag frame with rectangle tool edit paste into

baseline grid

setup grid

view grids & guides -> show baseline grid


preferences -> grid relative to top TOP MARGIN increment every 12pt (same as leading/linespacing) uncheck grids in back (so its on top of graphics)

paragraph style

double click on style indents and spacing -> align to grid -> All Lines put cursor in paragraph, make sure paragraph mode (top panel) click on align to baseline grid icon (next to hyphenate) falls es verschiebungen im ersten paragraph gibt (welcher ueber 2 spalten reicht), dann click ganz rechts on icon -> Only align first line to grid

custom baseline grids

draw text frame object -> textframe options -> baseline options -> use custom ... increment same as leading (linespacing vom text)


create new doc and set up colums or layout -> margins and columns use 3, 5 or 7 columns 3 columns: 3x text 5 columns: 2x spalten text und 1x spalte white space oder info box 7 columns: 3x spalten text und 1 spalte white space

paragraphy rules

format text first (font, size, tracking) then ganz oben rechts flyout menu -> paragraph rules

linie oben (below rule)

offset: 12

schwarzer kasten (above rule)

width: 35 width: text left indent: -3mm right indent: -19mm offset: -2mm change text to white change indent of text to 3mm

redefine styles

click in text change things then paragraph flyout menu -> redefine style

paragraph styles


select character formats

select text cmd + option 7 to jump to toggle between character/paragraph then choose font SABON size 11, leading 14

select paragraph formats

justified, indent first line 11pt click on paragraphs style menu -> flyout menu -> new paragraph style name it body check "apply style" and apply it to whole doc chapter number

select paragraph formats

select first indented line, set indent to 0

select character formats

choose SMALL CAPS, then flyout menu oben rechts -> Open Type -> ALL SMALL CAPS change tracking to 100 increase size to 14 click on paragraphs style menu -> flyout menu -> new paragraph style name it chapter number check "apply style" chapter title

select character formats

3 clicks on paragraph to select it choose BOLD font style size 30

select paragraph formats

left aligned flatter satz remove first line indent space before: 8pt space after: 3pt click on paragraphs style menu -> flyout menu -> new paragraph style name it chapter title check "apply style" first paragraph big letter

select paragraph formats

remove first line indent apply dropcap: 4 (icon mit grossem letter vorm text und pfeil) set line space before 14 click on paragraphs style menu -> flyout menu -> new paragraph style name it body first check "apply style"

insert date datum

type -> text variables -> Insert Variable -> Aenderungsdatum d.MM.yyyy/h:mm

schriften in pfade umwandeln, convert type to outlines edit -> transparency flattener presets -> new name it OUTLINES Line Art and Text Resolution: 2400ppi Gradient and Mesh Resolution: 200ppi Check: Convert All Text to Outlines Check: Convert All Strokes to Outlines danach transparents object auf jede Seite kopieren (kleines Rechteck mit weisser Fuellung und 0% Deckkraft) in PDF-Export Dialog -> Acrobat 4, PDF Version 1.3 (in 1.4 und höher bleiben die Transparenzen erhalten und die Reduzierungsvorgabe greift nicht) dann bei transparency flattener den preset OUTLINES waehlen

spreads and pages

2 spread document

to start new document with a double page spread for start page, specify an even number (#2)

create 3 page spread

create new document uncheck "allow document pages to shuffle" in flyout menu now drag the page right next to the other to get black outlines around all 3 pages on a spread: create square with rectangle frame tool (mit kreuz) set line to 0.5 und put on master page disable layer before handing off to printer

footnotes styling

after inserting the footnotes type -> document footnote options (to decrease indent, directly click into footnote)

reduce vector PDFs

move all type to one layer illustrations & images on one layer export in indesign als JPG import this jpg als BG export PDF settings: smallest filesize preset compression tab -> change to 170 pixel per inch, high quality ev. 100ppi, wenns knapp wird broschuren preset: 150 225 maximum 159 225 low 300 450

groessen und formate

A0 841 x 1189mm 9933 x 14043 px A1 594 x 841mm 7016 x 9933 A2 420 x 594mm 4961 x 7016 A3 297 x 420mm 3508 x 4961 A4 210 x 297mm 2480 x 3508 A5 148 x 210mm 1748 x 2480 A6 105 x 148mm 1240 x 1748 A7 74 x 105mm 874 x 1240 A8 52 x 74mm 614 x 874 A9 37 x 52mm 437 x 614 A10 26 x 37mm 307 x 437

heading spacing

window -> type -> paragraph space before 2mm space after 1mm

gray scale images

don't use gray convert in Photoshop (images will be inverted in indesign) use normal desaturate instead, crtl + u


table drawing/editing


create text frame click into frame table -> insert table

table options

window -> type & tables -> table

table over several pages

tables can connect with next textframe, like text!

convert text to tables

click into textframe select all the text table -> convert text to table

increase row size

while in textframe, click on border and drag

increate proportionally

shift drag on the border of the last row/column

to see overset text in cells

select some text inside the cell edit -> edit in story editor

all rows same size

table -> select -> table or column table -> distribute rows evenly

merge/split cells

select cells -> table -> merge or split cells

delete rows/columns

table -> delete -> ...

table formating

table border

table -> table options -> table setup make border width thinner

turn off frame edges (to see textboxes without blue lines)

view -> extras -> hide frame edges

cell options

table -> select -> table table -> cell options -> text strokes and fills -> deselect blue lines in the square to adjust middle borders, just turn on blue middle line! set fill color to none


click into table table -> table options -> table setup -> fills alternating pattern -> every other row set color

no strokes

select all table with option command a on top menu square -> make sure all lines are blue! set stroke to 0

no strokes except middle

option command a in top bar, tripple click on square outside lines to deselect turn on middle blue line format on top bar, change color too

change cell color

select cells -> on top menu -> select fill


use headers when tables stretch over several pages/textboxes! create the header row, fills & type select header row -> table -> convert rows -> to header to update header row, edit first row

table &amp; cell styles

always start with cell styles first

cell styles

window -> styles -> cell styles flyout icon -> new cell style leave settings, just assign a paragraph style! useful styles: left column, right column, header cell, body cells bottom row

table styles

click into table option click on new table styles button select the cell styles click ok and then click on the style to assign it to the table define header row again for a new table -> select header row -> table -> convert rows -> to header

importing excel tables/data

file -> place, turn on show import options shift click on right border to adjust size

stipe out all formating

window -> styles -> cell styles -> click clear overrides button unten

automatically update external excel documents placed in indesign

indesign -> preferences -> general go to file handling turn on: create links when placing text and spreadsheets files then place excel doc after every excel update, all styles need to be reapplied and header defined too! select header row -> table -> convert rows -> to header


copy cells in excel before pasting in indesign make sure cell is selected press ESC before pasting

max. farbauftrag

in indesign

window -> output -> separations preview manuell nummer eingeben: zb 240% dann sollten die heiklen bereiche sichtbar werden

in photoshop reduzieren

window -> info info flyout menu -> panel options -> total ink convert to RGB image -> adjustments -> selective colour -> blacks check absolute edit -> convert to profile -> iso newspaper check relative colormetric

kontrolle in acrobat

edit -> preflight prepress -> newspaper ads -> analyze see effective ink coverage or tool button (flyout menu: check print production) output preview

Print presets und icc farb profile

download here:

install it

grab csf (mediengestalter_lu.csf) und install nach: Mac HD / Library / Application Support / Adobe / Color / Settings / Recommended grab the profiles and install nach: Mac HD / Library / Application Support / Adobe / Color / Profiles / Recommended make sure NO file is open in indesign while going to edit -> color settings


Library -> ColorSync -> Profiles -> Recommended Applications Support/Adobe/Color/Settings Applications Support/Adobe/Color/Proofing

Flatten, Don’t Convert


Edit > Transparency Flattener Presets choose HIGH RESOLUTION and click NEW check CONVERT ALL TEXT TO OUTLINES place a transparant object on the page (1px photoshop file) or a box with 0.1% fill and opacity file export -> high quality print -> acrobat 4 set flattening preset in advanced tab

use it as preset

file -> export preset: high quality print marks and bleeds colours: convert to destination (preserve numbers) select acrobat 4 and flattener preset in advanced

export as pdf

file -> export -> pdf (print)


PDF/X-1a:2001 Acrobat 6 check all OPTIONS

marks and bleeds

turn on!



colors conversion

convert to destination (preserve numbers): converts RGB to cmyk! preserve numbers kann probleme bereiten, bei speziellem farbprofil rausnehmen: convert to destination


transparancy flattener: high resolution, fonts: subset fonts: 0 (so all the font is included not just the used letters)


window -> output -> preflight errors are constantely updated, unten im document oder im preflight window click hyperlink in preflight window to find position dann green light unten im document!

create custom preflight profile

flyout icon -> define profiles click plus


colour spaces now allowed -> check spot colours check overprinting applied in design check overprinting applied to white or color check REGISTRATION applied

images and objects

colour image minimun resolution non proportionally images


missing glyphs non proportionally type scaling then save profile!

links panel

don't update links automatically when asked click NO and do it manually

gelbes dreieck in linkspanel


rotes fragezeichen



select object in panel click blauer link dann click relink button (or from little icon)

find the image

in links panel, click image little icon -> show in finder

embed images

in links panel, little icon -> embed only embed small files! link large files!

edit original

"edit with" from links panel


hidden characters

type -> hidden characters

text box margin/inset spacing

object -> text frame options


paragraph styles

option + click on NEW (force dialog box, enter name)

break links to styles

paragraph styles panel flyout -> break link to paragraph

remove formatting

select text click little icon in paragaph styles panel (clear overrides)

but keep italics:

create new character style: italic leave APPLY STYLE TO SELECTION unchecked edit -> find/change leave text blanc find format: basic char: italic change format: character style italic search: document

editing styles

just make changes place cursor inside the word styles menu flyout -> redefine style

bulleted &amp; numbered lists

type -> bulleted & numbered lists -> apply settings: in paragraphs tab -> flyout menu -> bullets & numbering left indent: 3 (4) first line indent: -3 (-4)



positive left line indent and negative first line indent create a bullet and then hit tab!


while in paragraph mode -> click icon next to paragraph styles to finetune: option click on bullet button to get symbol chose MINION PRO font type first change left indent, then right indent (indesign rule!) both same numbers!!

einzelne Zeile, widow, headline

paragraph flyout menu ganz oben rechts -> keep options check keep lines together (2), at start/end play with options, but DONT check ALL LINES IN PARAGRAPH!!!!!

baseline grid

window -> view grids & guides -> show baseline grid put cursor in paragraph, make sure paragraph mode (top panel) click on align to baseline grid icon (next to hyphenate) falls es verschiebungen im ersten paragraph gibt (welcher ueber 2 spalten reicht), dann click ganz rechts on icon -> Only align first line to grid


type -> tabs to get tabs aligned with right edge: type -> insert special character -> other -> right indent tab (or shift tab) to get the dotted line, just set another tab with a dot!

hanging punctuation

(pushes hyphens slightly into the margin) type -> story

split paragraph/list in 2

select text chose split 2 from top dropdown box (mitte, neben fontbox) option click on icon next to the dropdown to get options!

change type really fast

with selected type (or in a type box) command + 6 -> jumps right into font dialog, type HELV, tab, semi, usw

character options

option + click on symbols

wort von der silbentrennung ausnehmen

while in type mode -> oben am rechten rand icon -> no break or use "hyphenate" to take it out completely!

nice numbers

select numbers -> rechts aussen menu -> open type -> proportional old style


type 3/4 select 3/4 rechts aussen menu -> open type -> fractions 19th -> open type -> ordinal Sauerstoff (O2) -> opentype -> subscript

find/replace fonts used in document

type -> find font replace unused! WICHTIG: check REDEFINE STYLE WHEN CHANGING!!


gap tool

4tes icon links drag -> move gap modifier keys: shift, option, command to get more results!

align, distribute spaceing, verteilen, arrange

select all objects activate align panel (window -> object & layout -> align) click distribute icon (align panel) and now go into details, select image and caption (oberen 2 objects) enter spacing value, click distribute again

text wrap around images, textfluss, fliessen, float, wrap

window -> text wrap select textbox and image click icon in text wrap box

create grid of objects (with dialog not mouse)

select object edit -> step and repeat

clipping paths

place image (mit weissem bg) select image object -> clipping path -> options

clipping masks

create the shape (type something or draw) convert to outlines select shape file -> place

applying colour/transparency/shadows


click on object use 2 color picker on top to change drag colour from swatches panel directly onto box (or edge)


select type tool, text markieren click colour from swatches panel, ev switch icons for stroke!

change shape of text boxes with type in it

select path tool option + click and drag on corner of a typebox or select text box object -> convert shape -> rounded ... or draw other shape on top of typebox select both window -> window & layout -> pathfinder substract

rounded corners

select image -> click little icon oben (mit der ecke drin) or option click on to get viereck daneben to get dialogbox for customizing corners!

transparent textboxes (with a tint) on top of photographs

place photograph place a coloured box on top place a text box on top of it select coloured box and WINDOW -> EFFECTS change blending mode

drop shadow

create type window -> effects select text click FX button -> drop shadow to apply this effect on more objects, simply drag FX icon ontop of other objects

fade in/out or feather

select image/textbox/object window -> effects -> FX -> directional feather

eyedropper tool

doppelclick on eydropper tool for options load with option + click apply with dragging/click

find and replace swatches/strokes/fills

edit -> find/change -> go to objects tab

add many stars

select the polygon tool drag a new polygon, while draggin press up/down left/right arrow keys to add more stars then press space bar and change length/number of rays with arrow keys finally release mouse button!

create new colour in swatches

rightclick on a colour -> new colour swatch then select CMYK or PANTONE (ev. type in numbers then) click ADD until all colours are there, then DONE to change/update excisting colour, simply change colour in swatches panel

load/save swatches from other documents

to save, select ALL swatches flyout menu save swatches as ASE files import then same way

add colour with colour picker

select object in top bar (or left bar) -> double click on fill select colour click in desired colour space (RGB or CMYK or LAB) until ADD button changes only use ADD button, don't just klick OK (it won't be added)

add all colours from document

swatches panel -> flyout menu -> add unnamed colours

add gradient swatch

swatches panel -> flyout menu -> New Gradient Swatch in left panel select gradient feather tool


add a stroke strokes panel: change type to get an arrow -> add start/end arrow!

working with type

change placeholder text

put new text in placeholder.txt place this file in indesign folder

insert special characters

Type -> Insert special character -> Symbols or right click anywhere on page -> Insert Special Character

alle sonderzeichen

type -> glyphs use filter box (Show and drop down box)

automatically add text

command + d (place is more reliable than copy/paste!) shift click on text frame to paste! or option shift click to stay on page option drag

threading (link) text boxes

view -> extras -> show text threads


doppelclick on little outport icon

text frame options

object -> text frame options change to 2 columns gutter: distance in between check "balanced columns" to get equal columns (besonders in der letzten!!)

story editor (command y)

edit -> edit in story editor use it to see overset text!

count words

window -> info select text it even counts overset words!


get german swiss dictionary as default one

close ALL documents! type -> character -> set language

rote unterstrichene linie

preferences -> spelling -> enable dynamic spelling

track changes

file -> user window -> editorial -> track changes open in story editor to see changes! option click on haekchen -> accept change!

colorize images

images must be gray scale, flattened no transparency, no pdf click on content grabber (runder kreis in der mitte vom bild) to select image then click on color in the swatches panel (and a tint)


difference between live/static captions:

live captions cannot be edited in indesign they pull data directly from photoshops info dialog box

static captions

object -> captions -> generate static captions apply an object style

live captions

generate live caption data in photoshop: file -> file info indesign -> rightclick on image -> captions -> caption setup -> title/name/usw. rightclick on image -> caption -> generate live caption apply an object style when live caption is not directly ON the image, maybe a bit below, create a group with caption and image

edit original

don't open it in preview, when clicking on the EDIT ORIGINAL Link open with -> little flyout menu in LINKS panel -> EDIT WITH or right click on IMAGE -> EDIT WITH

import images

draw an empty box first (mit durchgestrichenen linien) als platzhalter dann place image by dragging inside the box



file -> new library little icon -> place items (to remember geometry and position)


select it -> file -> export -> indesign snippet to import into another: file -> place


fit frame to content

object -> fitting -> fit frame to content or double click on corners (works on text too)

fit content to frame

object -> fitting -> fit object proportionally or rightclick on image -> fitting -> fill frame proportionally

set fitting automatically

object -> fitting -> frame fitting options -> check AUTOFIT

transparancy with clipping paths

when path is available in photoshop and file is linked to indesign! in indesign -> object -> clipping path -> options -> type: photoshop path select path name or just use native psd files with transparency use type layer to stay on top of transparent images! never leave transparent image on top of type!


hold shift und klick auf ruler! dann kriegt man genaue nummer!!!


change little grey bars (wenn man auszoomt!)

preferences -> display performance -> greek type below -> 2pt

general rule

close ALL documents while editing preferences, or it's just for the document!!

working with 2 views

window -> arrange -> new window dann view icon on top bar -> both up in one window presss: w to get the nice final preview work in the other window!


rechtclick auf ruler to change (in der ecke to change both)

working with tabs

changing tabs view to old view

window -> arrange -> float all in windows

all docs in tabs

window -> arrange -> consolidate ...

arrange multiple docs

oben in der titelleiste letztes kleines icon klicken

pages panel


pages panel -> panel options -> turn off show vertically


double click on number to jump to spread jump with keyboard from page to page: menu -> layout -> first page ... unten auf dem dokument gibt es sowas wie einen movie player! just enter page number here!

insert new page(s)

option click auf NEW page, get insert pages dialog

move pages

select pages in pages panel from the flyout menu chose MOVE PAGES (or just right click on selected pages to get the context menu) then select OTHER DOCUMENT (if it's opened)

resize induvidual page

click on third icon on left panel (page tool) click on the page to reseize click on top in the options bar on the 9point thing, select the side that stays in place then type in measurements box -5mm or change portrait/landscape format with icons in the menubar

page numbers

insert page numbers

select Master page, and text tool, draw a box that fits 9999 Type -> Insert Special Character -> Markers -> Current Page Number

fist page and second page on ONE spread

file -> document setup -> start page NO -> set to 2

assign first page number to 3rd page (by starting a section)

go to the 3rd page (which should become page 1) right click on the 3rd page -> numbering & section Options (start section is automatically checked) check Start page numbering: 1 (oder section start) now there is a little black triangle over the pages to show section start double click on the black trianlge to get to the dialog box again

use absolut page numbers (to navigate through document)

+6 to get to the 6th page

master pages

create a new individual master page

pages panel flyout menu -> new master apply by dragging master onto page

override master page items

command shift click on item to override

restore override on those items

pages flyout menu -> remove selected local overrides


command + enter -> quick apply command + j -> go to page 42 option + 0 -> fit so screen size

command + ~ -&gt; move from one opened document to next!!!!

w -> print preview tab to hide windows

define shortcuts

edit -> keyboard shortcuts click assign when done click "show set" for a full menu list!!

70er Raster

Raster Bildaufloesung

60er Raster (150 lpi) 305 dpi 70er Raster (175 lpi) 360 dpi 80er Raster (200 lpi) 410 dpi Sublima (280 lpi) 580 dpi


raster x 2.54 x qualitaetsfaktor = dpi 70er Raster: 70 x 2.54 x 2 = 355 dpi, gerundet 260 dpi 90er Raster: 90 x 2.54 x 2 = 450 dpi


file -> pdf export dialogfeld marks and bleeds check all or what needed


alt + -


indesign -> preferences -> units & increments -> set to inches

setting up new document

page numbers

pages palette, select master type -> insert special character -> markers -> current page numbers pages palette, change firstpage, numbers -> kleines option ding klicken!

import images

highres eps file, cmyk, 300 dpi\\ file -> place images sind automatisch in einer clipping mask. use both select tools. object -> fitting -> fit content to frame

window -&gt; textwrap

override master pages -> klick auf kleines ding in page palette -> override blabala dann sind elemente klickbar

erster buchstabe gross

paragraph styles window, kleines fenster -> drop caps and nested styles -> lines 3 char. 1


-wenn ausrufezeichen, dann unbedingt schauen! -ev. eps aendern, falls ned cmyk sondern RGB -klick in LINKS palette, edit original -enter contact info -overset text means, spalten enthalten mehr text als dargestellt!!! es wird abgekackt! -go to those pages and change it!!